How Your Submission Is Processed

The South African Music Research Archive (SAMuRA) follows a clear and transparent workflow for every artist submission. This page explains what happens after you submit your information, how long it typically takes, and how we protect your data.

1. Summary of the Process

Your submission moves through five main steps:

2. Process Flow (All Steps Are Critical)

Collect → Convert → Generate → Publish → Quality Check

(1 day)        (2 days)        (1 day)          (1 day)           (1 day)

All steps shown in red form the critical path. If any step is delayed, the overall processing time shifts. Typical total processing time: approximately 6 working days.

3. Step-by-Step Timeline

Step 1 – Collect Submission (Day 1)

We receive your completed form and confirm that all required fields are present.

Step 2 – Convert to Archive Format (Days 2–3)

Your text is formatted into our internal archive structure (biography, discography, timeline, etc.).

Step 3 – Generate HTML Page (Day 4)

Your information is converted into a web‑ready page for the SAMuRA archive.

Step 4 – Publish to Archive (Day 5)

Your artist page is added to the live archive and linked to the relevant index pages.

Step 5 – Quality Check (Day 6)

We review the page for consistency, readability, and technical issues before final confirmation.

4. Editing or Updating Your Profile

If you wish to update your profile after publication, you may request an edit link or ticket. Updates follow the same process: you submit revised text, we convert and regenerate the page, and the updated version replaces the previous one. All changes are logged for archival integrity.

5. Data Use and Privacy

SAMuRA only publishes information that you voluntarily provide and intend for public display. We do not request or store sensitive personal information. For full details, please refer to our POPIA Compliance Statement and Privacy Policy.